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Australian Data Archive

Setting Access Conditions

The purpose of depositing data in the Australian Data Archive is to enable the data to be made available to other researchers who may wish to analyse them. Under ADA's deposit protocols, the conditions under which the data may be made available by the Archive to other researchers are determined by you as the Principal Investigator depositing the data. Catalogue information about a study and it's contents (known as metadata) is freely accessible to enable researchers to locate relevant data (and thus not subject to conditions).

The procedures by which a user may access data are set out in our Access Conditions. In order to access any data for online analysis or for download a user must first register with ADA. The particular form of access conditions is set three possible levels of access: General, Restricted or Special Access. 

On the ADA license form you can choose one of the two standard access conditions:

  • General access: There are no additional restrictions on access to the data or publication of results, and the depositor does not wish to be informed of the use being made of the data.
  • Restricted access: The depositor, or an authorised representative, wishes to be informed by the Archive of each request to use the data in order to give or withhold permission.

In addition, you can liaise with ADA to determine special access conditions. For example, a user interested in accessing data from a study may be required to obtain your permission, or that of an authorised representative (such as the ADA National Manager), in writing before publishing any interpretation of such materials.

As a depositor, you can also contact the Archive at any time to find out who is using your data, in order to comment on that use and make contact with colleagues of similar interests. Users are notified that their information may be shared with depositors at the time they request data from a study.


Researchers are often interested in publishing from their data prior to releasing the data for access to others. As a depositor, you can request that an embargo period be imposed on your data, whereby no access to the data would be permitted until after the date you specify. At the end of the embargo period, the data may be released under the access conditions for the study.

As a depositor, you can also set embargo or access conditions to suit their particular concerns about how the data should be used in the future. If you would like to ensure that other researchers do not pre-empt your findings, you can stipulate that the data be made available only after you have had time to publish your results.

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